Schedule of Condition

Our team of experienced chartered commercial surveyors use their extensive knowledge of commercial property to produce thorough, comprehensive schedules of condition.

Our expert schedule of condition reports provide a detailed and accurate record of the condition of a property at a particular point in time.

Do I need a schedule of condition?

Schedules of Condition for leased properties

A schedule of condition survey is strongly recommended before entering into any commercial lease. It will provide a snapshot of the property condition, including any defects present, at the start of the lease. This can be used in evidence when a dilapidations is served by a landlord at the end of the lease. In this way, the reports frequently prevent tenants becoming liable at the end of the lease for repairs and rectifications that they are not responsible for.

Schedules of condition reports are particularly important for tenants who will be required to return the property to its exact original state at the end of the lease term. They prevent tenants being asked to put the property back into a different or better condition than it was at the start of the lease. They also protect the landlord by providing evidence against the tenant if the property is returned in worse condition than it was at lease commencement.

In such cases, these reports are often an obligatory part of the contract that the landlord has in place.

Schedule of Condition: Party wall and other building works

Schedules of condition are also often conducted before building works, start close to the property in question. Party wall works are a good example of this. In such cases, the party wall schedule of condition report is used to determine whether the neighbouring building works have had any adverse effect on the property.

What does a schedule of condition involve?

The surveyor will ensure that every relevant aspect of the property is documented through photographs, videos and text. A chartered commercial surveyor should have experience not only of schedules of condition, but also of dilapidations and full building surveys. This means that they are experts in identifying defects, key indicators of property condition and any other aspects that are likely to be disputed by the end of a lease or following party wall or other building works.

The reports contain photos and video content, along with explanatory text descriptions to complement the images and add detail. Photographic schedule of condition reports are set up with the text accompanying each photo, so the observations are completely clear to anyone reading the report.

Our schedule of condition reports illustrate defects and items of disrepair evident externally and internally to the structure, fabric and services of the property at the date of inspection. The current condition and any defects are illustrated using photos accompanied by explanatory text giving indications of the severity of the defects. The reports also includes a description of the extent of the property and the land it’s on, its construction, and its location. Definitions of terms used are also provided.

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Schedule of Condition: Case Studies

Small Industrial Unit

Brief: Schedule of condition survey on a small unit on an industrial estate in Warwickshire.

Property: Single storey small industrial unit.

Instructed by: The prospective tenant.

schedule of condition small industrial unit

Warehouse Units

Brief: Photographic schedule of condition of 3 substantial warehouse units.

Property: Three warehouse units in a terrace with a total area of over 18,000 sq feet.

Instructed by: The tenant – a commercial property manager from an engineering company. 

schedule of condition survey

Allcott Commercial’s reports

The Allcott Commercial team appreciate the unique nature of each property and lease. Subsequently, we understand the need to record schedules accurately, and to work within often challenging time frames to deliver the information in a variety of forms including:

  • ingoing schedule of condition with photographs
  • existing schedule of condition with photographs
  • film/ DVD schedule of condition.

Find out more about our commercial building survey services

Example schedule of condition report
Example schedule of condition report

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If you would like to discuss a potential project with our consultants or get advice on any aspect of building surveying or engineering, please don’t hesitate to call us on 0333 200 7198, or contact one of our regional offices.